LED Video Wall Rental Cost in Toronto (2025): Complete Budget Guide & Pixel-Pitch Calculator

Last Updated: May 16, 2025 • 6 min read

The led video wall rental cost Toronto planners face can feel opaque. This guide lifts the curtain in plain language. Within the next few minutes you’ll know typical price bands, what pushes costs up or down, and how to choose the right pixel pitch for every venue. Whether you searched “led screen rental near me” or “how much to rent LED wall Toronto,” you’re in the right spot.

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Typical Price Ranges in Toronto 2025

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Rental pricing for LED walls in Toronto tracks three variables: size, pixel pitch, and rental duration. The table below reflects PEAK’s current led wall price Canada averages (in CAD):

• 10’ × 6’ — 2.9 mm pixel pitch
• • 1-Day Hire: $3,400
• • 3-Day Show: $4,900
• • 5-Day Show: $6,100
• 16’ × 9’ — 1.9 mm pixel pitch
• • 1-Day Hire: $7,800
• • 3-Day Show: $10,900
• • 5-Day Show: $13,500
• 20’ × 11’ — 1.5 mm pixel pitch
• • 1-Day Hire: $12,900
• • 3-Day Show: $17,600
• • 5-Day Show: $21,800

For a quick rule of thumb, budget $180–$240 per square foot for a short show and taper down as the rental period grows.

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Cost Drivers Unique to Canadian Shows

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Toronto events include cost factors not always seen in U.S. markets:

• Freight vs. local inventory – Shipping gear from out of province can add $3-4k. PEAK’s GTA warehouse eliminates that line item.
• Union labor at major venues – The Metro Toronto Convention Centre and Beanfield Centre mandate union stewards, adding $75–$85/hr per tech.
• CAD ↔ USD exchange rates – Gear built overseas is priced in USD; booking early locks rates before currency swings bite.

Understanding these drivers lets you negotiate with data rather than guesswork.

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Pixel-Pitch and Viewing-Distance Calculator

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A simple formula guides clear viewing:

Recommended Distance (feet) = Pixel Pitch (mm) × 3.3

Pixel PitchCrisp Visual Distance1.2 mm4 ft and beyond1.9 mm6 ft and beyond2.9 mm10 ft and beyond

Plug your numbers in and you’ll know instantly whether a 1.9 mm LED wall rental is worth the premium or if a budget-friendly 2.9 mm panel will do the job.

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Why 1.5 mm Isn’t Always Better

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Ultra-fine pixel pitches deliver jaw-dropping clarity, yet the human eye can’t appreciate that detail beyond roughly six feet. Paying 30 % more for panels no one stands close to wastes budget you could shift toward creative content or immersive audio.

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Hidden Fees to Watch

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Toronto planners occasionally overlook costs that surface late:

• Power drops – High-brightness walls pull serious amperage; calculate $150–$300 per drop.
• Rigging & truss – Beam-clamp approvals at MTCC run $600+ including permits.
• Content processing – 4K scaling or media-server rental adds $400–$900 a day.

Ask vendors to roll these into a bundled number so you’re never blindsided.

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Money-Saving Tips for MTCC, Enercare & Beanfield

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1. Book weekdays when possible. Weekend premium rates can add 10 %.
2. Share labor with neighboring booths. Tradeshow neighbors often need the same technicians—split the bill.
3. Lock-in early bird floor-plan placement. Short cable runs slice rigging time.

Even small adjustments shave thousands off the final invoice.

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PEAK’s Bundle Advantage

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PEAK stocks matching LED panels, processors, and signal gear in the GTA, cutting freight and setup time. Packages include:

• Same-day support within 4 hours anywhere in the 416/905 corridors.
• Complementary pixel-pitch viewing distance chart hand-off so content designers hit the mark.
• Integrated audio, camera, and lighting—one PO, one project manager, zero guesswork.

That single-vendor approach keeps your timeline clean and your budget contained.

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